Project Administrative Assistant- RABP

Position	Project Administrative Assistant- RABP
Location	Kigali, Rwanda
Grade	SS-A
Supervisor	Programme Coordinator – RABP – CMP

Organizational Context.

African Agricultural Technology Foundation (AATF) is an international not-for-profit organisation that facilitates and promotes public/private partnerships to promote food security and enhance livelihoods of smallholder farmers in SSA.  AATF works with African governments, private and public technology owners and developers, NGOs, seed companies and African smallholder farmers to identify and access technologies that address farmers’ key problems and empower them through availability of a choice of agricultural innovations that generate wealth and health for their families and communities.

AATF is a registered charity under the laws of England and Wales and has host country status with the Government of Kenya. The Foundation depends on the ongoing support and collaboration of different partners and investors to meet its objectives.

Role Review:

AATF is seeking a highly motivated and committed Project Administrative Assistant to provide Programme administration role in the Rwanda Agricultural Biotechnology Programme (RABP). As a Programme Administrative Assistant, you will provide administrative and operational support for a team that works with a multitude of partners ranging from government, private sector, donor and implementing partners.

Duties and Responsibilities:

Responsibilities include, but are not limited to:

Main Duties:

• Develop and manage RABP program operations workplan and manage all ongoing operational needs across the RABP
• Assist in the recruitment, hiring and onboarding process for new staff members and consultants
• Provide key support in liaising between RAB Kigali as well as AATF Corporate Services Team – finance, procurement, operations, administration and human resource teams in Nairobi, Kenya
• Develop systems and execute tasks that ensure the operational excellence of the RABP

Office management & logistics:

• Provide logistical support for workshops and project/field activities
• Assist project leads in the development of logistics plans for trainings and workshops
• Assist respective project leads in drafting and distributing letters; and seek confirmation of participation for events organized by RAB Programme Team
• Make travel arrangements for staff traveling within and outside of Rwanda
• Manage local travel logistics for in-coming RAB Program visitors
• Prepare plan for program procurements including sending out request for quotation to potential vendors
• Coordinate with landlord for repairs and maintenance around the office
• Support processing of work permits for international staff

Corporate Competencies:

• Ability to build and sustain relationships with key constituents (donors, research institutions, media, government institutions, etc.)
• Ability to work in a multidisciplinary and multi-sectoral environment.
• High-level interpersonal and cross-cultural skills including ability to build alliances and collaborative relationships with sensitivity to diversity.
• Ability to maintain high standards of integrity; establish straightforward, productive relationships; treating individuals with fairness and respect.
• A high level of self-discipline, capacity to multitask, and function well under pressure.
• Strong interpersonal and communications skills (oral and written).
• Strong communication and collaboration skills.
• A creative problem solver and a team-player.
• Hold highest level of integrity.

Recruitment Qualifications:

Education:	Undergraduate degree in Business Administration or Commerce, Science, supply chain management, logistics or any other related and equivalent disciplines from a recognized institution of higher learning.
Experience:	Minimum 3 years of relevant work experience in office or project administration assistant. Proven experience in areas of office and project administration. Experience in event management. Experience in handling vendors and petty cash management. Excellent written and verbal communication skills. High level of proficiency in Microsoft Office, particularly Excel, PowerPoint, and Word.
Language Requirements:	Fluency in written and spoken English. Working knowledge of French would be an added advantage.

AATF is an equal opportunity employer; committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious and ethnic backgrounds and any other diversity groups to apply and become a part of our organization.

Submission of Applications

Qualified candidates are invited to send their applications on or before 18 October 2024 to aatf- hr@aatf-africa.org and clearly indicate on the email subject Project Administrative Assistant – RABP. Only short-listed candidates will be contacted.