| Position | Project Accounts Assistant- RABP |
| Location | Kigali, Rwanda |
| Grade | SS-A |
| Supervisor | Programme Coordinator – RABP – CMP |
Organizational Context.
AATF is an international not-for-profit organisation that facilitates and promotes public/private partnerships to promote food security and enhance livelihoods of smallholder farmers in SSA. AATF works with African governments, private and public technology owners and developers, NGOs, seed companies and African small holder farmers to identify and access technologies that address farmers’ key problems and empower them through availability of a choice of agricultural innovations that generate wealth and health for their families and communities.
AATF is a registered charity under the laws of England and Wales and has host country status with the Government of Kenya. The Foundation depends on the ongoing support and collaboration of different partners and investors to meet its objectives.
Under the supervision of the Programme Coordinator, the Project Accounts Assistant will provide support in the execution of financial and procurement services of relevant AATF projects and other institutional activities while ensuring effective and transparent utilization of financial resources. Ensure that all financial and Procurement transactions comply with set company policies and procedures and donor regulations as well as best procurement and finance practices.
Functions/ Key Results Expected:
- Review payment requests and preparation of documents necessary to process reimbursements / payments.
- Assist in processing payments as appropriate including creation of payments in e-banking system and preparation of checks while ensuring all procedures are followed and that all supporting documents are attached and appropriately approved.
- Ensure timely settlement of vendor payments (internet, transport, office rent etc.)
- Coordinate the submission of all tax and statutory payments and for staff and vendors on a monthly basis
- Ensure proper coding and posting of transactions, track the expenditure in line with the signed agreements and follow-up on payments through timely invoicing.
- Prepare monthly bank reconciliations and other account reconciliations as may be required from time to time.
- Monitor monthly office expenditure and compile a quarterly budget request
- Support in preparation and maintaining of accurate, timely, complete and reliable periodical financial reports and ensure that all financial transactions comply with set organization policies and procedures as well as development partners’ regulations.
- Preparation of project reports for management & respective donors. This includes maintaining a schedule of funds status for each donor and partner for the assigned project(s);
- Receive cash and cheque payments on behalf of the Foundation, code and enter all receipts into the accounting system; prepare and issue receipts for revenue and incoming payments.
- Reconcile staff personal account transactions, and other accounts and support in providing of personal account balances to staff on monthly basis.
- Review and follow up on travel expense reports and ensure all visa card transactions are well supported and in accordance with AATF policies and ensure timely posting of visa card transactions and reconciliation of credit card statements.
- Support in project and institutional audits by preparing schedules and providing explanations and documentation to the auditors.
- Perform independent cash counts of petty cash and record monthly petty cash counts.
- Adhere to and contribute to the maintenance of up-to-date manual and e-filing system of supporting documentation for accounting records.
- Coordinate procurement of good and services in liaison with the Project Administrative Assistant
- Perform other functions as may be required from time to time.
Key Skills and Competencies:
- Thorough understanding of statutory requirements and their application.
- Knowledge of and ability to work with different financial controls, systems and regulations including taxation requirements, financial reporting requirements etc.
- Strong accounting skills, and ability to meet stringent deadlines.
- Strong communication and presentation skills including ability to write reports.
- Be attentive to detail, accuracy and have good organizational skills.
- Possess excellent analytical and problem solving skills.
- Exhibit interpersonal and cross-cultural skills including ability to build alliances and collaborative relationships with sensitivity to diversity.
- Proficiency in computer applications such as word processing, database management, spreadsheets, accounting packages, virtual collaborations, email, internet, and the workflow processes; and
- Ability to maintain high standards of integrity; establish straightforward, productive relationships; treating individuals with fairness.
Recruitment Qualifications:
| Education: | Bachelor’s degree in Finance, Commerce, Accounting, or other related subject; |
| Experience: | ICPAR, ACCA or equivalent qualifications and member of a professional accounting body. Three (3) to five (5) years’ experience in finance. Knowledge of accounting packages such as SUN System, SAGE, Pastel, QuickBooks, ERP etc. |
| Language Requirements: | Fluency in written and spoken English. A working knowledge of French would be an added advantage. |
AATF is an equal opportunity employer; committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all religious and ethnic backgrounds and any other diversity groups to apply and become a part of our organization.
Submission of Applications
Qualified candidates are invited to send their applications on or before 18 October 2024 to aatf-hr@aatf-africa.org and clearly indicate on the email subject – Project Accounts Assistant- RABP. Only short-listed candidates will be contacted.
